What each flat really earns

Ask most owners what a flat earns and they'll tell you the rent. Ask what it earned last year, after the service charge, the two months it stood empty, the repainting and the holding tax, and the answer takes a calculator and an afternoon. Griho keeps that answer ready, for each flat and for all of them together.

Four numbers that tell the truth

The dashboard on Home shows the period you choose (this month, this quarter or this year) as a handful of figures:

• Income: rent received, plus other income such as bills recovered from tenants
• Expenses: what you spent on repairs, taxes and bills you paid
• Net: income minus expenses, the number that actually reaches you
• Advance held: what you're holding for tenants, shown on its own

Under them, a bar chart compares income and expenses for the last six months, so a month with a big repair stands out.

Two more figures show how well the flats are working:

• Occupancy: how many flat-months were let out of how many were available. A flat that stood empty for two months of the year has 83% occupancy for that year.
• Rent collected: how much of the rent that fell due was actually paid. Months you chose to waive are left out, so a festival discount doesn't look like a tenant who didn't pay.

Counted the way the tax return counts

Griho counts on a cash basis, the way Bangladeshi landlords keep their books and what the income tax return asks for:

• Rent is income in the month the money arrived, not the month it was for. September rent paid on 2 October is October income.
• An expense counts on the day you paid it. A bill you paid counts in the month it's for.
• A bill the tenant paid themselves is on record but isn't your cost.

These rules are fixed and tested against worked examples down to the paisa. The same rent, recorded once, always produces the same figures on the dashboard, the flat page and the reports.

The advance is not income

This is the mistake that surprises owners most. The advance a tenant paid when moving in is still their money. It comes back to them, or is used for rent or damage, when they leave. Counting it as income makes a year look ৳60,000 better than it was, and a later year ৳60,000 worse.

Griho keeps the advance out of income entirely. It appears as Advance held, in its own colour, next to the income figure, never inside it. It becomes income only when part of it is actually used: for rent during the notice period, or for deductions at move-out. How that works is on Advance, notice period and move-out.

Each flat on its own page

Open any flat and its page tells its own story:

• net income at the top for the period
• a month-by-month chart of what came in and what went out
• the advance held for the current tenant
• a timeline of what happened: tenants moving in and out, notices, rent changes and renovations

This is where you find out that the smaller flat with the long-staying tenant quietly earns more than the bigger one that changes hands every year.

Reports to download

For the numbers you keep or hand to your accountant, the Reports page covers four periods:

• this year
• this quarter
• the Bangladesh income year to date (July to June)
• last year

Pick all flats or just one. Downloads come as:

• PDF, on Starter and above: a clean summary of income, expenses and net, flat by flat
• Excel, on Growth and Business: every line, with amounts stored as numbers, so you can add, sort and filter
• Tax summary, on Business: the income year's rental income, the expenses and the holding tax paid, laid out for the tax return

Every report is built from the same records you already keep in Bills and expenses and on the rent list. Nothing needs to be typed twice.

How far back you can look

• Free: the current month
• Starter and Growth: the last 12 months
• Business: everything since you started

Your records are never deleted when you're on a smaller plan. Moving up opens the older history again straight away.

A worked example

Take a flat in Mohammadpur let at ৳25,000 a month, which stood empty for one month last year:

That's about ৳17,900 a month, not ৳25,000. Griho does this sum for you, every month, for every flat. The guide What your flat really earns walks through it in more detail.

Plans

The dashboard is on every plan. PDF reports start on Starter, Excel on Growth, and the tax summary on Business. See pricing.